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Travel Management System
Travel Management system
- TMS is an Administrative Application for Travel Company where Admin/ Back Office/ Sales Users can Manage their Daily Activity.
- TMS is Multi-User System can be used by Hundreds of Users at Same Time.
- With TMS –Travel Company can manage their data centrally which can be utilized by various users. At the end Travel Company can have Paper Less Admin Activity.
- TMS Manages Daily Activity like Enquiry Management, Guest Booking, Hotel Booking, Vehicle Management, Voucher Generation, Travel Plan Generation (Itinerary) , Invoicing, Reporting System.
TMS Assures
- Customer Relationship Management
- Distributed Work.
- One Time Entry.
- Reduce Repetitive Work.
- Efficient Work with Less Cost.
- Save Time With 100% Efficiency.
- One Click Reports.
- Reduce Paper Work.
- Better Invoicing system.
Modules
Enquiry Handling
• Handling Online and Offline Enquiry.
• Send enquiry details to customers through Email and SMS.
• Fetching all the available data from Enquiry to Booking Process.
Guest Booking
• The enquiries after confirmation are forwarded to the booking process.
• Here, all the personal details and travel details like places they want to visit, no of days, no of people are fed into the system.
• System will generate unique Customer Booking Number.
Hotel Booking
• After the confirmation of guest booking, Back Office User checks for the Availability of hotel.
• He sends the details of guest through email like check in & checkout dates, no of guests, total no of rooms, room type, total nights, meal plan to hotel.
Vehicle Management
• After the confirmation of guest booking, Back Office User checks for the Availability of vehicle.
• He sends the details of guest through email like check in & checkout dates,
car model, car type, pick-up and drop to supplier of vehicle.
Service Vouchers
• After the confirmation of hotel and vehicle booking, service vouchers are
created.
• Vouchers contain all the guest information with hotel and vehicle details for
his / her tour.
• After successful generation, vouchers are mailed to respective customers.
Travel Plant (Itinerary)
• You can organize your travel plans by using our travel itinerary template .
• It automatically adds Guest information, hotel details, vehicle details.
• You just want to choose : Meal Plan, Description about places to visit,
Upload photos of places
Payment and Invoicing Process
• TMS gives very easy and accurate payment process for hotel and guest.
• Receiving Payment From Guest.
• Creating Payment Structure.
• Calculation of Balance Amount, paid amount in figure & words, Payment
mode and its details.
Admin Rights
• Create any level of user..
• View, Update and Delete any level of user.
• Add, Update ,Delete all the masters like city, sector, hotel, supplier.
• Admin can do all the processes that Back Office and Sales User do.
• View and print reports of all processes.
• Mail and SMS this payment receipt to guest and hotels.
Back Office Rights
• Create , update, view and delete masters like city, sector.
• Confirm Booking and add guest details.
• Add, update, delete hotel and vehicles details.
• Generate service vouchers.
Sales User Rights
• Make enquiry.
• Confirm Booking and add guest details.
• Print Travel Plan (Itinerary).
• Print Invoice.
• Generate all reports.
Reporting System
• Report will be Generated as per User Level.
• Report will be in Two Format - PDF & XLS Format
• Admin Can Generate all Reports.
• Reports : Enquiry details, Booking details customer wise, Hotel and vehicle
details customer wise.
Travel Plan (Itinerary), Guest Payment receipt, Invoice.